Instructions for Session Chairs

 

The technical program of the 2003 SES Conference will be held on the campus of the University of Michigan on October 13-15, 2003 (Monday-Wednesday). The technical program consists of plenary sessions, keynote sessions, and breakout sessions. One plenary session will be held each morning of the conference, followed by breakout sessions. Seven simultaneous breakout sessions will be run each day.  The co-organizers of each symposium have been designated as the session chairs unless other provisions have been made.

 

Presentation rooms will be equipped with a screen, podium, wireless lavalier microphone, overhead transparency projector, and an LCD projector. Only one computer can be connected at a time to the projection system, but lead wires for both Macs and PCs will be provided.   Individuals must bring their own computers if they desire to use them for their presentations. The local meeting organizers and conference facility are not responsible for the operation or safe keeping of computer-related equipment belonging to participants. No 35-mm slide projectors will be provided.  Chairs are urged to allow sufficient time between presentations for speakers to connect and disconnect their computers.

 

A list of papers to be presented in each session will be posted by the conference organizers outside the door of each breakout room. Chairs are encouraged to verify prior to their sessions that all their speakers are indeed present at the meeting and too obtain information for introducing each speaker. A minimal introduction of a speaker by a session chair would include the names and positions of the co-authors of a paper as well as the title of the paper. Session chairs may include additional introductory information at their own discretion. Before each session, chairs should encourage their speakers to test their visual aids (especially computer systems) with the provided equipment.

 

A uniform schedule has been established for all breakout sessions so that attendees can move easily from one breakout session to another without missing much of any presentation. All presentations are 25 minutes long, including the question/answer period and computer swapping time. Session chairs must closely follow this schedule. If speakers do not appear in time for their presentation, they shall be rescheduled for a later time in the program. In the event of a "no-show," the session chair will call a session break until the next regularly scheduled presentation. Speakers running overtime will be asked by the chair to come to closure. These procedures have been established so that attendees can be certain when presentations of interest are occurring.

 

Plenary presentations and keynote presentations will be 50 minutes long. Each breakout session will be 125 minutes long and will consist of five presentations of 25-minutes duration, including the question/answer period and computer swapping time.